85%
Time Reduction
10 Days
Requirements Complete
$42K+
Annual Savings
15+
Frameworks Covered
The Traditional Certification Requirements Challenge
Manual, time-consuming, error-prone processes
❌ Before ICA
- 12+ weeks of meetings, emails, and spreadsheets
- Compliance officers struggle with IAM terminology
- Inconsistent documentation across frameworks
- Missing requirements discovered during audits
- Stakeholders confused by complex compliance terms
- Incomplete SoD policy documentation
- Audit preparation takes 4-6 weeks
✓ With ICA
- Under 10 days from start to completion
- Natural language translates compliance to technical specs
- Consistent, audit-ready documentation
- Built-in compliance expertise ensures coverage
- Conversational interface reduces intimidation
- Complete SoD policy capture with workflows
- Audit preparation reduced to 3 days
1. Conversational Compliance Requirements Gathering
AI-powered questioning that adapts to your compliance needs
Traditional Approach
Compliance Officer receives 50-page spreadsheet:
"Question 47: Define user access rights review frequency for privileged accounts in scope for SOX Section 404 compliance with consideration for ITGC control requirements..."
Result: Confusion, incomplete answers, multiple follow-ups
ICA's Conversational Approach
Natural Language Conversation:
ICA: "Let's talk about access reviews. Does your organization handle financial data for a publicly traded company?"
Compliance Officer: "Yes, we're subject to SOX compliance."
ICA: "Perfect. For SOX compliance, the SEC typically expects quarterly reviews of financial system access. Let me help you define this:
For your financial systems (like SAP, Oracle Financials):
• Should these be reviewed quarterly to meet SOX requirements?
• Who should participate in these reviews?
- Direct managers to confirm employee still needs access?
- CFO or Finance Director for oversight?
- Internal Audit for compliance verification?
What about privileged access to these systems?
• Should database administrators with access to financial data be reviewed more frequently?
• Do you want session logs included in the review data?"
Compliance Officer provides clear, natural answers...
ICA: "Great! I notice you mentioned PHI earlier. Are you also subject to HIPAA?"
Compliance Officer: "Yes, we're a healthcare provider."
ICA: "In that case, HIPAA requires similar controls for Protected Health Information. Should we set up quarterly reviews for PHI access as well, similar to your financial systems?"
Result: Complete, accurate requirements captured in natural conversation
2. Built-In Compliance Expertise
ICA knows regulatory requirements so you don't have to
Pre-Built Compliance Knowledge
✓ SOX
✓ GDPR
✓ HIPAA
✓ PCI-DSS
✓ GLBA
✓ CCPA
✓ NIST 800-53
✓ ISO 27001
✓ CIS Controls
✓ COBIT
✓ FFIEC
✓ FedRAMP
SOX (Sarbanes-Oxley)
- Suggests quarterly financial system reviews
- Prompts for SoD policy definition
- Captures 7-year audit trail retention
- Documents Section 404 controls
GDPR (Data Protection)
- Asks about personal data processing
- Captures data subject access rights
- Documents purpose limitation
- Defines consent management
HIPAA (Healthcare)
- Identifies PHI-containing systems
- Captures minimum necessary access
- Documents break-glass procedures
- Defines quarterly PHI reviews
PCI-DSS (Payment Card)
- Identifies cardholder data systems
- Mandates quarterly access reviews
- Captures vendor access management
- Documents audit logging specs
NIST 800-53
- Maps to AC (Access Control) family
- Documents IA controls
- Captures AU (Audit) requirements
- Aligns with federal standards
ISO/IEC 27001
- Maps to Annex A.9 controls
- Documents A.9.2.5 reviews
- Captures ISMS documentation
- Ensures international compliance
ICA Proactively Identifies Applicable Frameworks
ICA: "I see you're processing credit card payments. This means you're likely subject to PCI-DSS compliance, which REQUIRES quarterly access reviews for anyone with access to cardholder data.
PCI-DSS Requirement 7 states that access must be limited to business need-to-know. Should we set up:
• Quarterly certification of payment system access?
• Separate reviews for privileged access to payment infrastructure?
• Documentation of business justification for cardholder data access?"
ICA won't let you miss critical compliance requirements.
3. Automated Documentation Generation
From conversation to audit-ready documentation
After stakeholders complete ICA's conversational surveys, professional documentation is generated automatically:
ICA-Generated Documentation (Sample):
═══════════════════════════════════════════════════════════════
ACCESS CERTIFICATION & COMPLIANCE REQUIREMENTS SPECIFICATION
Organization: Healthcare Financial Services Corp
Generated: January 15, 2025
Regulatory Scope: SOX, HIPAA, PCI-DSS, ISO 27001
═══════════════════════════════════════════════════════════════
1. APPLICABLE REGULATORY FRAMEWORKS
1.1 SOX (Sarbanes-Oxley) - APPLICABLE
Scope: Publicly traded company (NYSE: HFSC)
In-Scope Systems: SAP Financials, Oracle GL, Treasury Management
Key Requirements:
- Quarterly access reviews for financial systems (Section 404)
- Segregation of Duties enforcement
- 7-year audit trail retention
- Management certification of internal controls
1.2 HIPAA (Health Insurance Portability) - APPLICABLE
Scope: Healthcare provider processing PHI
In-Scope Systems: Epic EHR, Patient Portal, Medical Billing
Key Requirements:
- Quarterly PHI access reviews
- Minimum necessary access principle
- Break-glass emergency access procedures
- Business Associate Agreement (BAA) compliance
1.3 PCI-DSS (Payment Card Industry) - APPLICABLE
Scope: Merchant Level 2 (processes 1-6M transactions/year)
In-Scope Systems: Payment Gateway, POS Systems
Key Requirements:
- MANDATORY quarterly access reviews (Requirement 7)
- Quarterly privileged user reviews
- Vendor access management
- MFA for remote access
═══════════════════════════════════════════════════════════════
2. CERTIFICATION CAMPAIGN SCHEDULE
═══════════════════════════════════════════════════════════════
2.1 FINANCIAL SYSTEM ACCESS CERTIFICATION
Regulatory Driver: SOX Section 404
Frequency: Quarterly (Jan, Apr, Jul, Oct)
Scope: All users with access to SAP, Oracle GL, Treasury
Reviewers:
PRIMARY: Direct Manager
SECONDARY: VP Finance / CFO
TERTIARY: Internal Audit
Completion Deadline: 7 business days
Review Data: User identity, access grant date, last login,
business justification, SoD conflicts
Decision Options: Certify, Revoke, Modify, Escalate, Request Info
Remediation: Automated removal within 24 hours for revocations
Audit Trail: 7-year retention (SOX requirement)
2.2 PHI ACCESS CERTIFICATION
Regulatory Driver: HIPAA Security Rule §164.308
Frequency: Quarterly (Feb, May, Aug, Nov)
Scope: All users with access to Epic EHR, Patient Portal
Reviewers:
PRIMARY: Direct Manager
SECONDARY: Privacy Officer
Enhanced Data: PHI access frequency, unusual patterns,
after-hours access, break-glass usage
═══════════════════════════════════════════════════════════════
3. SEGREGATION OF DUTIES (SOD) POLICIES
═══════════════════════════════════════════════════════════════
3.1 FINANCIAL SELF-APPROVAL PREVENTION
Regulatory Driver: SOX Section 404
Conflicting Roles: "Purchase Requestor" + "Purchase Approver"
Enforcement: HARD BLOCK (no exceptions)
Rationale: Prevent fraud through self-approval
3.2 DEVELOPMENT AND PRODUCTION SEGREGATION
Regulatory Driver: SOX + Change Management
Conflicting Roles: "Developer" + "Production Administrator"
Enforcement: SOFT BLOCK with CTO approval
Exception Duration: Maximum 90 days with enhanced monitoring
═══════════════════════════════════════════════════════════════
4. AUDIT TRAIL AND COMPLIANCE REPORTING
═══════════════════════════════════════════════════════════════
Retention: 7 years (most stringent requirement)
Quarterly Reports: SOX, PCI-DSS, HIPAA compliance status
Annual Reports: ISO 27001 ISMS compliance evidence
Audit Package: Ready evidence for external audits
This document is immediately ready for:
- Implementation teams
- IGA tool configuration
- Auditor review
- Regulatory submissions
- Internal policy publication
💰 Quantified Time and Cost Savings
70%
Time Reduction
8+ weeks saved
85%
Audit Prep Reduction
~4 weeks saved
$39K
First-Year Savings
Per implementation
$42K+
Annual Savings
Ongoing benefits
4. Stakeholder-Specific Benefits
ICA solves unique pain points for each role
For Compliance Officers
👔 Chief Compliance Officer
Pain: "I'm not an IAM expert, but I need to define certification requirements that pass audits."
ICA Solution:
- ✓ Speaks compliance language (SOX, HIPAA, PCI)
- ✓ Suggests appropriate review frequencies
- ✓ Maps to specific regulatory controls
- ✓ Generates audit-ready documentation
- ✓ Ensures nothing is missed
For IT Administrators
💻 IGA Administrator
Pain: "I have to implement certification campaigns, but requirements are vague or contradictory."
ICA Solution:
- ✓ Clear, implementable specifications
- ✓ Exact review frequencies and reviewers
- ✓ Documented decision options
- ✓ Platform-agnostic requirements
- ✓ Complete audit trail specs
For Auditors
📊 Internal/External Auditor
Pain: "Documentation is incomplete or inconsistent across frameworks."
ICA Solution:
- ✓ Comprehensive, consistent documentation
- ✓ Maps controls to regulations
- ✓ Audit trail specifications
- ✓ Ready evidence packages
- ✓ Nothing overlooked
For Managers
👥 Certification Reviewers
Pain: "I get hundreds of certifications with no context."
ICA Solution:
- ✓ Defines what data reviewers see
- ✓ Clear decision options
- ✓ Business justification requirements
- ✓ Realistic review deadlines
- ✓ Escalation paths defined
Summary: ICA's Value for Certification & Compliance
Side-by-side comparison of the traditional approach vs. ICA
| Challenge | Without ICA | With ICA |
|---|---|---|
| Requirements Gathering | 12+ weeks of meetings | Under 10 days |
| Compliance Expertise | Hire expensive consultants | Built-in regulatory knowledge |
| Documentation Quality | Inconsistent, incomplete | Professional, audit-ready |
| Stakeholder Experience | Intimidating spreadsheets | Natural conversations |
| Framework Coverage | Miss requirements | Comprehensive coverage |
| Audit Preparation | 4-6 weeks scrambling | 3 days with ready docs |
| Cost Per Implementation | $50,000+ | $12,000 |
| Audit Findings | 3-5 findings typical | 0-1 findings |
Transform Your Certification & Compliance Process
Identity CoAnalyst transforms certification and compliance requirements gathering from a painful, error-prone, 12-week process into a guided, comprehensive, 10-day conversation that produces audit-ready documentation.
✓ 85% time reduction
✓ $42,000+ annual savings
✓ Zero missed requirements
✓ Audit-ready in 3 days